Privacy Policy
Effective date: March 4, 2026
AWC Business Association (the "Association") complies with the Personal Information Protection Act and other applicable laws, and has established and discloses the following Privacy Policy to safely protect the personal information of its members and users.
1. Personal Information Collected and Collection Method
The Association collects the following personal information through the membership application form on its website for purposes such as processing membership applications and managing members.
| Category | Items Collected |
|---|---|
| Company information | Company name, representative's name, website address (optional) |
| Contact person information | Contact person's name, email, phone number |
| Application information | Field of expertise, main field |
2. Purpose of Collecting and Using Personal Information
- Receiving and reviewing membership applications, and confirming membership eligibility
- Member management, and notices about Association activities (seminars, forums, etc.)
- Supporting networking and information exchange among member companies
- Handling inquiries and complaints
3. Retention and Use Period of Personal Information
As a general rule, the Association destroys personal information without delay once the purpose of its collection and use has been fulfilled. However, for approved members, information is retained for as long as membership status continues, and where retention is required by applicable law, it is kept for the period set out below.
| Item retained | Legal basis | Retention period |
|---|---|---|
| Membership application records | Member management and dispute resolution | [3 years] after withdrawal |
| Records of contracts or withdrawal of subscription | Act on Consumer Protection in Electronic Commerce, etc. | 5 years |
| Records of consumer complaints or dispute handling | Act on Consumer Protection in Electronic Commerce, etc. | 3 years |
4. Procedure and Method of Destroying Personal Information
- The Association destroys personal information without delay once its retention period has elapsed or the purpose of processing has been achieved.
- Information in electronic file form is deleted using a technical method that prevents the records from being recovered, and personal information printed on paper is destroyed by shredding or incineration.
5. Provision of Personal Information to Third Parties
As a general rule, the Association does not provide users' personal information to outside parties. The following are exceptions.
- Where the user has given separate prior consent
- Where required by law, or requested by an investigative agency in accordance with the procedures and methods prescribed by law for investigative purposes
6. Outsourcing of Personal Information Processing
Where necessary for the smooth handling of personal information tasks, the Association may outsource personal information processing to an outside party. When it does so, it will disclose on the Site or notify members of the party receiving the outsourced work and the content of the outsourced tasks, in accordance with applicable law. At present, the Association does not outsource any such tasks.
7. Rights and Obligations of Data Subjects and How to Exercise Them
- Users may view or correct their personal information at any time, and may request to withdraw their membership (revoke consent).
- Requests to view, correct, or delete personal information, or to suspend its processing, may be made in writing, by phone, or by email to the Association's Chief Privacy Officer, and will be addressed without delay.
8. Measures to Secure the Safety of Personal Information
The Association takes the following measures to secure the safety of personal information.
- Limiting access to personal information to the minimum number of personnel necessary
- Controlling access to storage media on which personal information is stored
- Providing regular security training to staff handling personal information
9. Chief Privacy Officer
The Association has designated a Chief Privacy Officer, as set out below, who takes overall responsibility for personal information processing and handles complaints and remedies for data subjects in connection with the processing of personal information.
| Department | AWC Business Association Secretariat |
|---|---|
| awcbiz@awcbiz.org |
10. Duty to Notify
Any addition, deletion, or amendment to this Privacy Policy will be announced through the Site at least 7 days before the effective date.